ISTOTOPOS Academy Software

Our most popular software is the Academy software which is used by many private lesson academies in all fields such as gymnasiums, dancing (ballet, ballroom, contemporary, etc…), karate, football, basketball, boxing, private lessons tutoring (subject classes such as English, Mathematics, etc….) and more.

The software has the following features:

  • Students/Players

    •         Manage student/player contact details including parents details, contact preference, communication preference, emergency details, notes and more
    •         Manage relationship between students
    •         Add special prices for siblings or custom discount
    •         Take photo of each student
    •         Keep track of registration dates/fees and courses/groups enrolled in

  •   Attendance

    •         Manage student/player attendance with simple touch screen based on classroom and tutor
    •         View student/player name and photo for simple and quick usage
    •         Keep track and automatically be notified of multiple consecutive absences by students to contact parents
    •         Manage and create teams/groups of students
    •         Access attendance on any tablet

  •   Invoices/Receipts

    •         Have the option to invoice by month (period) or by attendance/visits
    •         Automatically issue separate invoice for each student with a click of a button based on the group price (or customer price based on player/student) and have the option to send to parent(s) by SMS and/or email (PDF)
    •         Record payments received recording information such as notes, payment terms, amount, etc..
    •         View balance of each student and have the ability to send outstanding balance to parent(s) by SMS and/or email (PDF)

  •   Reports

    •         Options to view reports by player/team/period
    •         We can customize any report you require
    •         Export reports in PDF or Excel formats

  •   General Settings

    •         Parameter Based – manageable by anybody without IT knowledge simple settings such as email, contact details, towns, teams, groups and more
    •         Personalized invoices, statements, emails and SMS to be sent to your customers
    •         User types – Read only users and administrators
    •         Accessible in multiple languages such as English, Greek and Russian
    •         Compatible on all Windows computers and tablets and devices
    •         Does not require server or expensive architecture